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New Homes Program Online Data Entry Instructions

Please note: Within the online data entry system your home record entry form or registration is referred to as a home ‘application’. This terminology is particular to the online form tool being used and should not be confused with what the Program refers to as your “application”- the initial request for incentives and/or program participation agreement.

1. Logging Into the Online Data Entry Tool:

  • To Start Entering Data for a Home navigate to: http://estarlh.programprocessing.com/programapplication/ and then click the "Begin Application" button.
  • To Return to an Existing Home Record navigate to www.bgenewhomes.com
  • Enter the Email Address and Password provided when you initially created your account. (If you have forgotten your password, use the link below the login fields to retrieve it.). Click "Account Login" button 

2. Assign Application Contacts

Builders:

  • Under the Primary Contact drop-down list, select the name of the primary builder contact for the home you are registering. If a name that is not listed is the appropriate primary contact, follow the instructions to add a new contact.
  • Under the Contractor Contact drop-down list, select the approved rater responsible for the home you are registering.
  • Click Submit.

Raters:

  • Under the Primary Contact drop-down list, click the Add New Contact button and add the name of the primary builder contact that should be associated with this home record. The contact type should be “primary”, the contact name should be “Builder”, the account number and Tax ID should be completed as “N/A”. Click submit.
  • Under the Primary Contact drop-down list, select the name of the builder contact you just added under the previous step.
  • Under the Contractor Contact drop-down list, select the your HERS Rating company name.
  • Click Submit.

3. Data Entry Instructions (Your Application screen)

    Step 1: Home Registration

  • Complete all fields in the Home Registration section.
  • For the Expected Start Date and Expected End Date fields, click within the field to open the selection calendar. Dates must be selected from the selection calendar rather than manually entered.
  • If you have data to enter under Steps 2 or 3 at this time, continue on.
  • If you are only entering home the registration data for Step 1 during this session, click Submit to save the information you entered.
  • The system will take you to the Program Application Center. Click on the Applications tab and make note of the Project Number assigned to the home.
  • You may Log Out via the button on the Welcome screen or by closing your browser. Or, click the Apply Now link to the left to start the process for another home.
  • Program staff will review the home registration data and notify you of any issues. When Program staff have completed their review, the form will be reopened for editing.

    Step 2: Data to be Entered by Home Start

  • If you are coming back to enter data under Step 2 after your first registration session, log back into the system where you will be taken to the Program Application Center. Click on the Applications tab. Find the desired registration in the list and click the “View” button.
  • Select the Application tab and click the “Edit Application” button at the top. (Note that if this button does not appear, Program staff have not yet reviewed the previously submitted data and reopened the online form for editing.)
  • Complete all fields in the Home Start section.
    • For the Permit Date field, click within the field to open the selection calendar. Dates must be selected from the selection calendar rather than manually entered.
    • The BGE Work Management System number is a 7 digit number that you are assigned once you have requested electric and/or gas service from BGE. The R number (10 digit) is the reference number they get while the WMS number is being assigned. It is temporary and once the WMS number is assigned isn’t used for anything.  Click here to access instructions for obtaining this number.
  • Click Submit. This will save the form, however, it will remain open for editing (via the Edit Application button) so you can log on and off the system as needed to add data until you are ready to submit the updates for review.
    • Click on the “? next to the Complete Application Editing task. Check the “Yes” checkbox, then click the “Complete Task” button to submit the updates for ICF review and temporarily lock down the record from further edits.

    Step 3: Home Completion

  • If you are coming back to enter data under Step 3, log back into the system where you will be taken to the Program Application Center. Click on the Applications tab. Find the desired registration in the list and click the “View” button.
  • Select the Application tab and click the “Edit Application” button at the top. (Note that if this button does not appear, ICF has not yet reviewed the previously submitted data and reopened the online form for editing.)
  • Complete all fields in the Home Completion section.
    • The system can accept information for up to three HVAC systems per home. If the home you are registering does not have three systems, please enter N/A in the extra fields for HVAC equipment.
  •  RATERS:
    • Log back into the system where you will be taken to the Program Application Center. Click on the Applications tab. Find the desired registration in the list and click the “View” button and then go to the Your Tasks tab.
    • Click on the “?” next to the Upload Rem/Rate File, Upload AHRI Cert, and Upload ENERGY STAR Cert tasks. All of these documents must be uploaded. On the File Upload window, click Browse. Navigate to and select the appropriate file, then click Open. Click Upload to upload the file to the online system.
    • If the advanced lighting package was installed, click on the ? next to the Upload ALP Verification Form (template provided by Program staff) task and follow the same upload instructions.
    • Click the Refresh icon at the top right of the screen. The screen should refresh to show a green checkmark next to each successfully uploaded document.
    • Click on the ? next to the Complete Application Editing task. Check the “Yes” checkbox, then click the “Complete Task” button.

    Step 4: Certification and Invoicing

  • Once all the information in the first three steps is entered and the required documentation has been uploaded by the Rater, the BUILDER must review the certification language and click the “Yes” checkbox to indicate agreement.
  • Click Submit. This will save the form and lock it down from further edits.
  • Program staff will review the home completion and invoicing data and attachments and notify you of any deficiencies, or will notify you that the home has been approved for payment.